Formatting entries in iCal
In order for TimeCache to translate an iCal event to a Daily Log entry, the information for an iCal event must follow a strict format. It varies depending on whether you're entering the information in the iCal event title or note.

TimeCache requires three discreet pieces of information for a complete Daily Log entry: a project/matter identifier, a billing category identifier, and a note. You can enter a partial entry with only the project identifier, which can be either Client name:Project name or a unique job number, or the project listing's calendar shortcut.

When entered in an iCal event note, each component must be on its own line:
Project identifier
Category name (optional)
Note (optional)

iCal titles allow only a single line, so you separate the components with "**" as in:
Project identifier**Category identifier**Note

Example
As an iCal event title, your iCal event note could read:
  General Design:Office Identity**Design**Creating new designs for office logo

For example, the same entry would read:
  General Design:Office Identity
  Design
  Creating new designs for office logo
  Everything else I enter in this note does not get transferred to TimeCache

If you had a client "General Design" in your client list, and a project for General Design in your project list for "Office Identity", TimeCache would match that and create a new entry for that project. If you had a billing category "Design" in your category list, TimeCache would match that and add it to the Daily Log entry. TimeCache adds the third component as the note for the Daily Log entry, and ignores everything after that.

If you want to omit the billing category from a Daily Log entry, leave it out of the iCal title or note. In a note, that would mean leaving the second line blank. An iCal event title with a missing billing category would look like: General Design:Office Identity****Creating new designs for office logo.

Use shortcuts
To help reduce typing in iCal, particularly when on a mobile device with a virtual keyboard, TimeCache allows you to add calendar shortcuts to your project and billing category listings. The only requirement is that each shortcut needs to be unique to each listing type (e.g. you can't use the same shortcut for two different projects). When adding entries to be imported into TimeCache, replace the full project and billing category names with these shortcuts and TimeCache will translate them into their full listing names.

Substitute a job number
As noted in the format section above, you can also substitute a unique job number for the client and project name. If you have TimeCache Preferences set to allow duplicate job numbers for different clients and the job number in your iCal entry description is not unique, that entry will not show up in the TimeCache iCal import window.